iNGO Jobs in DI Khan Admin and HR Officer

Admin and HR Officer

Project Management Unit

Experience: 3 to 4 years

Job Location: D.I.Khan

Positions: 1

Job Type: Full Time

Last Date: 17 December, 2013

This position is housed in PMU and reports to the PD

The Admin and HR Officer, on behalf of the PMU, shall be the overall responsible for all the admin and HR related functions at PMU level. The key responsibilities of the Admin and HR Officer shall include, but not limited to the following:

• Provide quality administrative support to the PMU in preparing project documents; entering and retrieving data; formatting and editing reports, maintaining inventory lists, letters and memos prepared by the PD, PMU; log incoming and outgoing mail, file in the electronic filing system; dispatch outgoing letters in a timely manner; interact with government officials as necessary;
• Assist in monitoring of the project budget, and key milestone dates for tasks,
• Maintain project and other records in accordance with system in the work unit;
• Reports on internal or external team meetings results and seminars /workshops; and distributes them to team members and related subject matters,
• Conduct TNAs and various other workshops for the concerned staff;
• Support the Admin section in preparing and maintaining an updated record of project inventory and assets.
• Prepare staff and community training plans and monitor its implementation
• Serve as the primary contact of the project on Administrative and HR related  matters;
• Prepare and submit periodic reports.
• Coordination and networking with different institutions,
• Produce training workshop reports and produce training activity reports, and
• Any other task assigned by the Project Director for efficient implementation of the project.

Working Arrangements: 

Since the project activities may undergo frequent changes in view of the dynamic environment of the project and realities on ground; therefore, the Admin and HR Officer is expected to be flexible enough to adapt to such challenging situations. 

Qualification:

Masters Degree in Business & Management Sciences with specialization in HR or any other related discipline from a recognized university.

Experience:

Three to four years relevant experience in the public or private sector; preferably with multi-sectoral donor funded project/NGOs.

Abilities and Skills:

• Sound understanding and knowledge of Administration and HR procedures and experience in their application;
• Skill in maintaining coordination with internal and external clients.
• Highest standards of personal integrity with proven ability to work in a collaborative, team environment.
• Written and oral fluency in Urdu and English;
• Excellent IT and report writing skills;
• Ability to interact effectively across social and ethnic boundaries;
• Khyber Pakhtunkhwa/FATA domicile candidates/ applicants meeting the essential requirements and hailing from Project area i.e Dera Ismail Khan, Lakki Marwat and Tank will be given preference.

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Last date for submission of CVs is December 17, 2013. CVs should be sent to through jobkp.development@gmail.com c/o Pakistan Recruitment in the subject line.

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Multiple Jobs in Master Tiles & Ceramic Industries

Master Tiles & Ceramic Industries Limited, the producer of world class brands in tiles, sanitary fittings, bathroom accessories and PPRC pipes & fittings using state of art latest technology announces the following employment opportunities for qualified and highly skilled professionals at Gujranwala:

1- Head/ Manager Commercial & Procurement:

- Must have engineering background or MBA (Marketing/ Supply chain).
- With 10 -15 years experience in ERP environment.

2- Manager Human Resource:

- MS or MBA HR.
- With 10-12 years relevant experience.

3- Manager Administration:
- MS or MBA HR.
- With 10-12 years relevant experience.

4- Manager Stores & Inventory:
- MBA.
- 10-15 years experience of work in ERP environment.

5- Assistant Manager Legal:
- LLB.
- 3 years experience.

6- Assistant Managers: Recruitment & Selection Compensation & Benefits Organization Development Training and Development Administration

- MS or MBA HR.
- 6-8 years relevant experience.

7- HR Officers Administration Officers:

- MBA HR - Fresh OR
- 1 year experience.

8- Engineers:
- B.Sc Mechanical, Mechatronics.

9- DAE - Mechanical & Ceramic:
- Fresh or 1 year experience.

Apply:
Please send your CVs latest by 15th of December 2013 at sajid.asghar@mastertiles.com c/o Pakistan Recruitment in the subject line.

or post to:

Human Resource Department
Master Tiles and Ceramic Industries Limited
17 Km Lahore side, G.T. Road Gujranwala
Tel No. 055-6811772-74, UAN: 055-111 300 400

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Manager Admin Job in Karachi

Manager Admin required for MNC FMCG
Location Karachi
MBA with experience of 6-8 years from big organizations.

Apply at arbab.wasi@bucksnbricks.com c/o Pakistan Recruitment in the subject line.

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Kohat Cement Lahore Manager Administration Job

Manager Administration for KCCL HO in Lahore. 

Incumbent should be a retired Colonel / Major from Armed Forces with a dynamic personality and Administrative experience. Negotiable salary plus 1000 CC vehicle, fuel, Company benefits and excellent working environment awaits the right candidate. Please email CVs: jobs@kohatcement.com c/o Pakistan Recruitment in the subject line.

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Deputy Team Leader - Peshawar NGO Jobs

Experience: Minimum 3 years

Job Location: Peshawar

Country: Pakistan

Positions: 1

Job Type: Contractual

Last Date: 15 September, 2013

General Functions:

Under the general supervision of the Program Manager and the Deputy Program Manager – Program, direct supervision of the Team Leader in the Region, and in close coordination with the program support units in Islamabad the incumbent will be responsible for overseeing administrative, finance, logistics and security units in providing support for the smooth implementation of the Program in the Region. The Deputy Team Leader will be responsible for the following specific duties.

Specific duties and Responsibilities Include:

• To  ensure that the program Administration, Finance, Procurement and Logistics policies and procedures are followed properly. Review existing policies and procedures and recommend changes as required. 

• Oversee  security measures are put in place and properly followed for safe implementation of program as well as for the safety and wellbeing of staff members.

• Track  the progress of the administrative support function in the implementation cycle of each grant, ensuring timely follow up on actions and coordination between the relevant support units (procurement, finance, procurement and logistics).

• Coordinate the preparation and timely submission of required reports from the respective admin support units in the region. Make sure the timely submission of all required documentations to the Grant Unit

• Lead the Admin, Finance, Procurement/Logistics and Security team in the region to ensure that they are performing their duties in accordance with the program standards.

• Establish a good relationship with the government counterparts so as to promote exchange of ideas and good practices in the day to day activities of the program.

• Identity and set priorities for the different admin support requirements in the region.

• Assist the Team Leader in liaising with local government counterparts and provide administrative support as required.

• Ensure that the documents received from third parties (suppliers, partners, etc.)meet the minimal quality parameters of authenticity.

• Develop and maintain a good working relationship with suppliers, contractors and other stakeholders in the.

• Any other duties as assigned.

Desirable Qualifications and Experience: 

Masters in Social Sciences/Management; minimum of three years of experience in management, administration, finance, procurement and logistics in both infrastructure and non-infrastructure projects.

Languages:     

Fluency in English, both written and spoken; working knowledge of regional languages is desirable.

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USAID Funded Project Jobs Operations Associate Lahore

• Positions: 1
• Job Type: Full Time
• Department / Job Category: Office, Administrative
• Last Date: 11 September, 2013

General Qualifications/Skills

• Working knowledge and understanding of USAID standard asset management policies and procedures  
• Familiarity with property management practices and systems
• Ability to prepare detailed report of property with market value
• Fluency in spoken and written English
• Operational knowledge of Microsoft Office software
• Ability to work independently in a rapidly changing professional environment with a view towards establishing administrative procedures and protocol that will ensure optimal functioning of the Operation.
• Excellent interpersonal, organizational, and time management skills
• Ability to maintain the highest degree of discretion
• Ability and willingness to work and travel. 

Basic Qualifications

• This is a mid level position, At least 2 years of prior professional experience in a similar post.
• Substantial experience with Microsoft Excel required, and inventory tracking and database experience preferred. 

Educational Requirements

• Bachelor’s degree in business administration, or a related field.
• Additional qualifications in computer science will be preferred.

Job Description:

• The Operations Associate shall support the position’s supervisor and fellow project colleagues in the successful implementation of all aspects of the project’s work plan and achievement of the project objective. The individual holding this position shall perform, but not be limited to, the following specific tasks: 
• Responsible for maintaining both electronic and manual inventory file systems using Excel & Access based programs.
• Responsible for operating Inventory Module in database
• Receive newly procured equipment in accordance with established policy, keep track of their movement and regularly update the Master file of inventory.
• Assign inventory numbers through data entry in to the assets register software and generate barcodes before arranging dispatch to its assigned location.
• Responsible for presenting up-to-date reports about the inventory; as needed or as per instructions from the supervisor.
• Provide teams with necessary info, when it is required.
• Inform projects with update information on property regulations.
• Responsible for logistics inventory regarding hand over / receipt of all personal assigned assets or, any other asset items.
• Keep contact with the Finance department to update information about newly purchased items, which are considered Fixed-Assets for the project to update the inventory on regular basis.
• Generate asset transfer notes for inventory movement and make regular adjustments in the inventory database accordingly.
• Conduct regular physical verification of USAID property within the office location, and residences.
• Report to supervisor about any missing and damaged inventory.
• Timely update the list of physically checked property in offices and residences.
• Carry out physical count of equipment to update master file on quarterly basis.
• Ensure that all equipment movement/transfer/reassignment/disposal forms are timely and accurately filled and kept in inventory file.
• Prepare a comprehensive Inventory List clearly segregating Lessor and Lessee equipment for offices and residences in order to ensure a clear and non conflicting hand-over process on expiration of contract.
• Ensure that up to date information is maintained on disposed/deleted inventory file.
• Coordinate all disposal activities with finance and projects.
• Ensure that all relevant forms are timely filled, approved, and filed.

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