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Pakistan Recruitment

06 September 2013

USAID Funded Project Jobs Operations Associate Lahore

  • Positions: 1
  • Job Type: Full Time
  • Department / Job Category: Office, Administrative
  • Last Date: 11 September, 2013
General Qualifications/Skills
  • Working knowledge and understanding of USAID standard asset management policies and procedures  
  • Familiarity with property management practices and systems
  • Ability to prepare detailed report of property with market value
  • Fluency in spoken and written English
  • Operational knowledge of Microsoft Office software
  • Ability to work independently in a rapidly changing professional environment with a view towards establishing administrative procedures and protocol that will ensure optimal functioning of the Operation.
  • Excellent interpersonal, organizational, and time management skills
  • Ability to maintain the highest degree of discretion
  • Ability and willingness to work and travel. 
Basic Qualifications
  • This is a mid level position, At least 2 years of prior professional experience in a similar post.
  • Substantial experience with Microsoft Excel required, and inventory tracking and database experience preferred. 
Educational Requirements
  • Bachelor’s degree in business administration, or a related field.
  • Additional qualifications in computer science will be preferred.
Job Description:
  • The Operations Associate shall support the position’s supervisor and fellow project colleagues in the successful implementation of all aspects of the project’s work plan and achievement of the project objective. The individual holding this position shall perform, but not be limited to, the following specific tasks: 
  • Responsible for maintaining both electronic and manual inventory file systems using Excel & Access based programs.
  • Responsible for operating Inventory Module in database
  • Receive newly procured equipment in accordance with established policy, keep track of their movement and regularly update the Master file of inventory.
  • Assign inventory numbers through data entry in to the assets register software and generate barcodes before arranging dispatch to its assigned location.
  • Responsible for presenting up-to-date reports about the inventory; as needed or as per instructions from the supervisor.
  • Provide teams with necessary info, when it is required.
  • Inform projects with update information on property regulations.
  • Responsible for logistics inventory regarding hand over / receipt of all personal assigned assets or, any other asset items.
  • Keep contact with the Finance department to update information about newly purchased items, which are considered Fixed-Assets for the project to update the inventory on regular basis.
  • Generate asset transfer notes for inventory movement and make regular adjustments in the inventory database accordingly.
  • Conduct regular physical verification of USAID property within the office location, and residences.
  • Report to supervisor about any missing and damaged inventory.
  • Timely update the list of physically checked property in offices and residences.
  • Carry out physical count of equipment to update master file on quarterly basis.
  • Ensure that all equipment movement/transfer/reassignment/disposal forms are timely and accurately filled and kept in inventory file.
  • Prepare a comprehensive Inventory List clearly segregating Lessor and Lessee equipment for offices and residences in order to ensure a clear and non conflicting hand-over process on expiration of contract.
  • Ensure that up to date information is maintained on disposed/deleted inventory file.
  • Coordinate all disposal activities with finance and projects.
  • Ensure that all relevant forms are timely filled, approved, and filed.
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